Documententry

Documentation

Documents required for entering personal bibliographies in COBISS:

• Document/work cover sheet for the management of researchers’ bibliographies in COBISS (Form),
• primary source (proceedings, book, journal, photocopy or PDF of the article/contribution, etc.),
• relevant supporting documents (reviews, invitations, certificates, correspondence, etc.),
• document/work typology for bibliographic management in COBISS  with Supplementary Guidelines for the Cataloguing of Bibliographic Units, which are taken into account in the evaluation of research performance; the correct classification of bibliographic units according to the typology is primarily the responsibility of the authors, but may also be determined by a subject-matter expert,
• request for an open publication to be entered in the RUL and/or dCOBISS (form is being tested)

Records are NOT CREATED in the COBISS system for:

• organization of events/conferences
• awards (information about awards belongs in the biographies)
• passwords in encyclopedias, lexicons, etc., which contain less than 200 characters and the authorship is not evident
• unpublished materials for consultations, symposia, conferences
• longer stays at foreign universities (data belong in biographies)

Such information belongs to BIOGRAPHY.

Verification

The relevance of the assigned scientific typology for each field is subsequently verified and validated by the Central Specialised Information Centres (OSIC-i).

• Minutes of meetings with OSICs and ARRS

In case the author does not agree with the revised typology by OSIC, they have the possibility to appeal:

1. first to OSIC, which verified and validated the document,
2. if they still disagree with the OSIC’s explanation, they can appeal to the relevant Scientific Research Council of one of the following disciplines of the ARRS: natural sciences, engineering, medicine and health, biotechnology, social sciences, humanities, interdisciplinary research