Exchange Students Guide

Faculty of Electrical Engineering of University of Ljubljana issues only digitally signed documents that are related to XY (students’ Erasmus exchanges, …). Digitally signed documents are without stamp.​

We would like to kindly ask you not to send multiple emails on the same matter as this does not speed up the process. We reply to older emails first.

The coordinator of international students’ relations is Prof. Dr. Boštjan Murovec (bostjan.murovec@fe.uni-lj.si). Please contact him regarding general questions about educational, professional and scientific aspects of study.

The office secretary for international students is Mrs. Katarina Erjavec Drešar (katarina.erjavec-dresar@fe.uni-lj.si, tel.: +386 1 4768 209). Please contact her for paperwork issues and issuance of documents.

The responsible person for signatures is prof. dr. Marko Topič – dean.

All relevant information regarding timetable is available here.

Also, please contact all professors that are in charge of the courses in your Learning Agreement. Name of professors you will find on the list of courses in parentheses (winter/summer). Contac them by email with your student email (xy0000@student.uni-lj.si). You have to activate your account first! How: Mail client settings.

Please note that abbreviations of a type of contact hours on a timetable are associated with expressions in our national language.

Specifically:
P = lectures (which stands for “predavanje”)
A = exercises in a classroom (which is “avditorne vaje”)
L = laboratory course (which means “laboratorijske vaje”)

You will receive Letter of Acceptance after you fill in the online application. After that please give us a few days to process your application.

The processing of a student’s application can be delayed for several reasons, the most common one being that we are missing one or more of the required documents. In these cases, we will inform the student by email about the issue and the actions to be taken by the student.

Please check your email (including spam folder) regularly!

It is possible to choose courses from different Faculties, as long as having the necessary knowledge to learn them. However, each external faculty needs to approve these separately, since we are authorized only for Electrical Engineering. Usually other faculties allow external students to take up to two courses there. Please contact their contact persons, and ask them for permission to enrol in the selected courses, and inform about the approval our office secretary – Katarina.

The schedule is not available yet and will not be available until the very beginning of the semester. It is very likely that courses will overlap, but no worries, as students are allowed to make changes to Learning Agreement upon in one week after the arrival.

According to the directive of the rector, each professor in charge is responsible to organize exams in a way that is most suitable and appropriate for his/her courses. Consequently, there is no general rule, so the best way is indeed to obtain information from each professor separately.

If the student does not complete successfully some educational components

Provisions applying if the student does not complete successfully some educational components: In order to retain the right to Erasmus+ financial support, the student is obliged to complete at least 20 ECTS credits in each semester as stated in the Learning Agreement for Studies. If the student receives during the exchange less than 20 ECTS credits, a written explanation, signed by student and Erasmus+ departmental coordinator, must be submitted. If the student has not completed all educational units from the Learning Agreement, the difference to complete the semester/year has to be carried out at the home institution in accordance with his/her study program. If the student does not complete all educational units of the Learning Agreement for studies, he/she enrols to the next year under the same conditions as the students who were not on the exchange.

According to the procedure that is outlined in After mobility your official transcript of

records will be sent directly to your home university within five weeks after the examination period.

• Name: University of Ljubljana, Faculty of Electrical Engineering
• Department: Departments and laboratories
• Erasmus code: SI LJUBLJA01
• Address: Tržaška cesta 25, 1000 Ljubljana
• Country: Slovenia
• Size: > 250 employees
• Contact person: associate prof. dr. Bostjan Murovec

Before the mobility: fill all the empty rows with your data and ask your mentor to help you with:

• Detailed program of the traineeship:
• Knowledge, skills and competences to be acquired by the end of the traineeship (expected Learning Outcomes):
• Monitoring plan:
• Evaluation plan:
• Financial support: NO
• An accident insurance from receiving institution: NO

Responsible person for signatures (write only the mentor and coordinator):

• Mentor:
• Coordinator: associate prof. dr. Boštjan Murovec
• Dean: prof. dr. Marko Topič

Only for traineeship: For arranging your acceptance letter, you must submit an online application via the VIS system: https://studij.uni-lj.si/studexchange/tujci_prva.asp. Please be sure to complete the application (pay attention to the confirmation message and enter the code for the first application). Also, please let me know the exact date of your arrival/departure and let me know when you edit the form and submit your online application (katarina.erjavec-dresar@fe.uni-lj.si).

For more than 25 years, the European Union has funded the Erasmus programme, enabling over three million European students to spend part of their studies in another institution elsewhere in Europe. Recognising the importance of the extra-European international dimension, especially in higher education, Erasmus+ now also offers opportunities for individuals to study, work or teach in other parts of the world. It also makes the same opportunities available for students from these areas to come to study in ECHE holding higher education institutions in Europe.

Erasmus+ builds on the experience and success of former EU programmes in higher education (Alfa, Edulink, Erasmus Mundus and Tempus) and supports the international exchange of students, academics, ideas and good practice between institutions.

International Credit Mobility is an activity under Key Action 1 (KA107). An institution in a partner Country can send its students and/or staff to a partner institution in a programme Country and vice versa. Students can study abroad and may benefit from an Erasmus+ grant to help with living costs. Staff can perform teaching and/or training abroad, and they may also benefit from an Erasmus+ grant.

More information:

• Exchange at the University of Ljubljana
• Application Procedure
• Visa and Residence permit
• International Credit Mobility